Privacy And Cookies Policy
Besides filling particular leadership vacancies, we also process personal data when we conduct market intelligence exercises to map out particular business sectors or functions to help clients understand the available talent.The nature of our work means we are required to process personal data quickly, confidentially and often without reference to the data subject. Accordingly, we process such data in accordance with the Data Protection Laws, regularly using our legitimate interest where it is not possible or feasible to speak directly with the data subject. Beyond this, we will seek consent in the circumstances explained later in this policy document.We collect information from candidates directly when you send your CV or resume to us digitally. We also collect information from you when you speak with an employee of ICC.
How we use your personal data
- Processing job applications, in partnership with our clients, on whose behalf we are instructed to help fill a job vacancy. This means that if you apply for a specific job, we may pass your details to the relevant client to proceed with the application. As a result, you may receive further direct correspondence from them.
- The data is used in the usual course of our business to provide our services to clients. This may include assessing your suitability for executive and non-executive roles, presenting you as a prospective candidate to potential employers (ICC’s clients), contacting you for an assignment (executive search or assessment) or verifying the details of your profile.
- Searching for relevant candidates for confidential recruitment assignments where our client is not initially named. This means that if we believe you are suitable for a specific role, we may pass your basic details on to the relevant client. If that client agrees that you might be suitable, we will then discuss this with you in more detail. You might be interviewed for the role by one of our consultants. If successful, you might be shortlisted for interview by our client. At this point, we will pass further details to the client and you may receive further direct correspondence from them.
- Your personal information may also be shared with Referees or Sources in order to obtain additional information about you so we can provide a more accurate profile to our clients.
- From time to time, we conduct mapping or research exercises on behalf of our clients. This is to enable them to understand a particular market. Here, we may include certain aspects of your personal data. You will not be contacted by any third party about this unless we first obtain your consent.
- For the performance of a contract, we have concluded with you as an individual, most likely an assessment or coaching programme.
- For equality monitoring purposes, to understand the diversity of our applicant pool, but only if admissible under the applicable law. (This information is anonymised and aggregated).
- Improving the service we offer. For example, you may be asked to complete one of our online satisfaction surveys.
- For marketing purposes to send you information on our services, white papers, newsletters, events and so forth. Please note you may opt out from receipt of marketing materials at any time by writing to us.
- Finally, your information may also be shared with any competent law enforcement, regulatory or governmental body, or a court of law if necessary to exercise our legal rights, protect your interests or as required by applicable law.
The data collected will be used in the context of the provision of our or your services. We may also use the data for other business purposes, including data analytics, benchmarking and statistic purposes. We may use the personal data collected to contact you in relation to any of our services that we believe may be of interest to you.
Source and Referee
We will use the collected data to obtain information regarding your experience with, and thoughts and opinions on a particular or potential candidate.
If a candidate provides us with your details as a Referee, we may share your contact information with our clients to allow them to evaluate a candidate for a specific position. Any reference, opinion or feedback you provide to ICC as a Referee or Source shall in no case be attributed to you if shared with a client. We may also use your contact details to contact you in relation to any of our services that we believe may be of interest to you.
We may also use this information to enable us to market our services to you as a potential client. We may as well invite you to become a candidate in respect of the provision of our services.
The Information We Collect
Based on your explicit consent, we will also process any relevant psychometric assessments, psychological tests, or results from such assessments or tests.
From time to time, we may ask you to provide information relating to protected characteristics, such as your race or marital status. We do this for equal opportunity monitoring purposes and from time to time online, but only if that’s admissible under local law. This information is always anonymised and aggregated and will not be revealed to third parties without your specific consent.
Additionally, as some of our clients may be subject to employment diversity requirements ICC may be required to share such information insofar as it pertains to the search you are a part of.
We might also collect personal data from third-party databases and other public sources.
Referee or Source Data
If you are an individual who provides a personal reference or feedback for a candidate (depending on the circumstances we may classify you as a Referee or Source), we may collect and process your contact details, certain professional details (such as title, occupation, qualifications and employment history) and your connection to the candidate. We may collect this information directly from you, the candidate or from publicly available sources. We will use this information to gather information on the relevant potential candidate such as your connection to, experience with, and opinion about such potential candidates. Any reference or feedback you provide about a candidate would not be attributed to you if shared with third-parties. We may also use your contact details to contact you in relation to any of our services that we believe may be of interest to you.
If you are an ICC client, we will collect and use information about your company and individuals within your company for the purposes of fulfilling our obligations to you and furthering our business relationship. Data collected will typically comprise your contact details (such as name, telephone number, email address, job title, and business record related to our services).
Legal basis for processing your personal information
Once we proceed to the later stages of the search process, we will ask you to sign a consent form allowing us to process (and share with our clients and background check providers if relevant and necessary to the search process) any information required for background checks and/or employment diversity requirements, including any potentially sensitive information that may come to light during interviews as well as any insights that we may provide to our clients based on the foregoing.
If we are unable to obtain your consent at the relevant stage of the process, any information we process for employment diversity requirements shall be done on the basis of reasons of substantial public interest, or applicable laws and/or the requirements imposed by local authorities. However, we shall obtain your consent prior to sharing such information with our clients.
If you require any further information concerning the legal basis on which we process your personal information, you may contact us at email@example.com.
Keeping information secure
Please be aware that we are not responsible for the data processing activities of others, such as our clients.
Information about others
Keeping your records
- We will retain personal data for as long as we maintain an active relationship with you;
- Once our relationship with you has ended, your personal data may still be relevant for our current or future legitimate business purposes, for example we may be required to retain certain personal information for our business records if you have been placed into a role by us, or for us to be able to establish, exercise or defend our legal rights;
- Certain data may be required to be stored in order to show we are compliant and have fulfilled our obligations towards our clients or to continue meeting any of our obligations once we have completed a client assignment in which you may have been involved.
Should you request that we remove your personal information from our database, please note that we may retain a minimal amount of personal information about you record your wish for your data to be removed, and to keep a record of the information disclosed to our clients. If deletion (or anonymization if applicable) of your personal data is not possible (for example because your personal information has been stored in backup archives) then we will securely store your personal information and isolate it from any further processing until deletion is possible.
If we have collected and processed your personal information on the basis of your consent, you may withdraw your consent at any time. Withdrawing your consent will not affect any processing performed prior to your withdrawal nor will it affect processing on the basis of lawful processing grounds other than consent.
If you have a complaint about how we have handled your personal data, contact us at firstname.lastname@example.org, and we will investigate your complaint.
Finally, you have the right to bring a complaint to the relevant data protection authority in your jurisdiction about our collection and use of your personal information. For more information on how to lodge a complaint, please contact your local data protection authority.
If you have any questions about your personal information, please e-mail ICC at email@example.com.
Cookies & IP address Policy
If you do not accept the use of these cookies please disable them by following the instructions in http://www.allaboutcookies.org/manage-cookies/ or by changing your browser settings as indicated below so that cookies from this website cannot be placed on your computer or mobile device.
Which cookies do we use?
More information about the ways in which Google Analytics collect and process your personal data can be found here: www.google.com/policies/privacy/partners.
You can opt-out to the creation of a user profile, Hotjar’s storing of data about your usage of our site and Hotjar’s use of tracking cookies on other websites by following this opt-out link. (https://www.hotjar.com/legal/compliance/opt-out).
Functionality cookies – These cookies allow the website to remember choices you make and provide enhanced, more personalized features. They may also be used to provide services in the way you have specified, such as collating data in a report.
Performance cookies – These cookies collect information about how you use our website, for instance which pages you visit and how often. These cookies do not collect information that identifies you. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve our website and the service we provide to you.
We may also perform IP lookups to determine your domain to more accurately gauge our users’ demographics. ICC may also monitors IP addresses for security purposes, trend analysis, website administration, user movement tracking and broad demographic information gathering for aggregate use. The IP address of the computer you use to access ICC’s website is not linked to any personal information you otherwise provide to us.
How to control cookies?
For further information on cookies, including how to see which cookies have been set on your device and how to manage and delete them, visit www.allaboutcookies.org.